PA & Office Manager

Longboat Energy is seeking a PA & Office Manager.

This is a temporary full-time position lasting from 06.02.2023 until the end of March 2024.

The PA & Office Manager reports to the CEO of the company and the main responsibilities include the following:

PA

• Provide personalized secretarial and administrative support to the CEO in a well-organised and timely manner
• Coordinate scheduling of meetings and calendar management for the CEO
• Manage, coordinate, and arrange travel and travel-related activities for the CEO and other staff, including tickets, hotel booking, transportation, and meal coordination
• Assist the CEO with expense management and various administrative tasks

Office Manager

• Ensure professional and effective office management and administration at a suitable cost level, while providing employees with a positive and open office environment that meet statutory requirements and Company policies
• Perform administrative and office support, maintenance of various filing systems for agreements, contacts, records and board papers etc.
• Maintain the Company website ensuring that it is up to date, post press releases in a timely manner monitor enquiries
• Act as administrator and superuser for OnBoard (system used for board records and documents) and SharePoint.
• Assist the Managing Director Norway with various administrative tasks as required
• Assist with HR tasks and recruitment processes
• Assist the company’s Business Development team with administrative tasks
• Assist the company’s Commercial Director & Company Secretary
• Organise events and entertainment, like industry dinners, seminars, team buildings etc.
• Organise the day-to-day running of the office, including managing a simple canteen service, post office service, etc.
• Act as the main contact for the landlord and other office suppliers
• Support with invoice management
• Actively contribute to creating an excellent working environment in Longboat (organise cakes when birthdays, social events, pub nights etc.)
• Ad hoc and various administrative tasks

Desired qualifications

• Higher education within administration, service or economics
• Previous experience with administrative work
• Fluent in both English and Norwegian
• Good IT skills 
• Experience from a similar PA role is an advantage

Desired personal qualities

• Service-minded
• Good business acumen and solution-oriented
• Organised and good with procedures and systems

Does this sound exciting? Then we want to hear from you!